Legal & Policies

Hello UI-CON Attendees! Below are our policies that you must follow while attending our convention and legal information on photography, videography, and data collection.

All props are required to be checked in at the Prop Check-In in the registration/badge pick-up room. Any props seen in convention rooms without the colored tie attached to them will be asked to be checked in or confiscated. 

UI-CON will be mirroring the University’s policy on weapons: Student Discipline - Possession or Storage of Weapons

• We are all here for a safe and fun time. We take any harassment seriously. UI-CON does not tolerate any kind of harassment due to factors including but not limited to race, color, religion, sex, national origin, ancestry, age, marital status, citizenship, disability, pregnancy, sexual orientation, gender identity/presentation, or appearance/body size. Harassment behaviors include but may not be limited to stalking, offensive comments, hate speech, any kind of intentional non-consensual physical contact, recording, or photography without permission.

• Please do not touch anyone without their consent or take photos of any attendees with them being a focal point (such as asking a cosplayer (a person in a costume)). You may take photos at events of cosplayers such as a cosplay event unless otherwise asked not to. Attendance at a convention whether in Cosplay or not does not imply automatic consent for pictures, videos, or physical touch. If you have any questions or concerns, please talk to a volunteer. If you have any photos, videos, or voice recordings that are taken without the consent on an individual, you may be asked to delete it from your device and device's trash, recycle bin, or equivalent. If there are any violations of this or anything that is disruptive, we may take various actions ranging from politely asking you to refrain from that action up to expulsion from the convention and contacting law enforcement.

• If you feel harassed, please talk to one of our volunter or staff, and we will take action to stop the harassing behavior to help you feel safe. Our attendee safety and wellbeing is our top priority. If you feel that your concerns are not being met, please ask to be put in contact with the convention chair or co-chair. You may always email us at: ui.con.questions@gmail.com although if you need help in real time, please inquire with a volunteer or staff member.

• If you see something, say something! Again, we want everyone to be safe. Please let us know about any concerns. If it's a non-emergency, please go to Con Ops or ask a volunteer. If it is an emergency, please inform convention volunteers and staff or hotel staff if you see them first. If there is a risk of immediate significant harm to you or others , please call 911.
  
  

• All props are required to be checked in at the Prop Check-In near the registration desks. Any props seen in convention rooms without the colored tie attached to them will be asked to be checked in at Prop Check-In or returned to the owner's room or vehicle. Failure to follow instructions will result in the prop being confiscated.
  
  

• Shoes, sandals, boots, or similiar foot covering must be worn at all times - even if the character you are cosplaying does not wear any.

• Body paint must be dry and sealed - any damage done to the venue itself or the furniture will result in damage expenses that you will be responsible for. 

• Costumes and Props may not display any vulgar language or images. 

• Metal props with points or blades are not allowed, even if they are blunt. If you choose to bring a sheathed sword with a metal blade, the casing will be closed with zip ties. If the prop is opened under any circumstances, it will be confiscated by convention staff.
  
  

• Props and costumes may not have any kind of laser pointer or similar capability. 

• Real firearms are not allowed.

• Life-like gun props are not allowed. This includes airsoft guns or anything painted to look like a real gun. All non-realistic gun-like props must have orange tips.

• Real bows or crossbows are not allowed. If your prop is made to resemble these weapons, it may not have any ammunition or be fireable in any way. 

• Please remember that if your costume or prop causes mobility issues, you must have a handler for support.

• We will take photography and videography during UI-CON. Please note that we may use the images on our website and for marketing. If you see yourself on an image and wish to for you to be deidentified or otherwise removed, please email us at ui.con.questions@gmail.com and we will remove identifying information from the image or video to be the best of our ability.

• Privacy Notice: We use registration information to assist with age appropriate badging, verifying attendees, demographic statistics, and analysis of when attendees register. After the convention we may retain de-identified user information to help track future  We do not share or otherwise sell any information on there outside of legal court orders, subpoenas, or in cases of risk of immediate harm.

If you have any questions, please view our FAQ or contact con staff at this email ui.con.questions@gmail.com at the earliest opportunity. If you at the convention, please ask a volunteer and they will assist you in resolving your concern

Thank you for reading our Legal & Policies page, and we will see you at UI-CON!